How to Write a Resignation Letter (with sample)

How to Write a Resignation Letter - Are you prepared to leave your position? If such is the case, it would be wise to formalize the terms of your departure by submitting a resignation letter.

However, what exactly is a resignation letter, and why would you want to write one? What information should it contain? When should you provide notice to a soon-to-be ex-employer?

Here are guidelines for composing resignation letters introduced by Dr. Job.

Main Points

A formal letter of resignation informs an employer that you are quitting your position.
An official resignation letter will include your intention to leave, the date your job will finish, and your contact details. Additional information is optional but can be included.
Resignation letters may be delivered in person or electronically. In some circumstances, you might want to present a printed letter to a manager face-to-face.

What Is a Resignation Letter?

You notify your employer that you are leaving your job via a resignation letter. It can be delivered through email or as a printed letter and formally announces your resignation from your current position.

The letter serves as formal notice of your resignation and outlines the specifics of your exit from the company, including the date your employment will cease.

When Should You Send Your Employer a Resignation Letter?

Unless extenuating circumstances necessitate your resignation without prior notice or with little notice, it is courteous to submit your resignation letter well before your departure, with two weeks being considered the least.

You could occasionally be unable to give notice. Give your employer as much information as is practical under the circumstances if you are working in a challenging environment, have a family emergency, or other situations necessitate your immediate departure. You are not compelled to give notice if you are regarded as an at-will worker.

When quitting your job, it's crucial to abide by the conditions of your employment contract if you have one. Check your agreement to find out how much notice you must give your employer.

Have a printed copy of your resignation letter on hand to provide to your manager if you decide to inform them in person that you are quitting. However, you can send your resignation through email if you work remotely or leave on short notice.

Contents of a Resignation Letter

It's critical to step down from your position with class and professionalism. You don't have to give a detailed explanation, though. Keep your email or letter straightforward and fact-focused.

Here is a list of what should be in your Resignation Letter:

Your Intent to Resign: Your letter should begin by stating your intention to resign.
Your Last Day of Employment: You should mention the specifics of the day you intend to end your employment with the organization.
Employees frequently offer to assist with the transition, possibly by finding or training a replacement. The employee and the employer can walk away from the situation feeling satisfied, respected, and amicable if done this way.
You can address any concerns about your final salary or benefits in your letter or email.
Your Contact Information: Make sure the business can reach you by including your direct contact line.
You've Signed: Your written signature should appear above your typed name on a hard copy letter. In an email's subject line, type your name.
A resignation letter will frequently praise the employer for the chances provided and describe experiences obtained at the company or how the employee loved their time there to ensure a positive and graceful leave.

What to Leave Out of Your Resignation Letter:

When composing a resignation letter, the following things are off-limits:

The reason you're moving on doesn't need to be mentioned, especially if it's regrettable.
Letters of resignation are not the place to voice grievances or criticisms of the employer, boss, or coworkers.
You don't need to state in your letter that your new position will pay more money (if you are). It would be best to have that chat face-to-face if you're hoping for a counteroffer to persuade you to stay.
Never mention how outstanding your new work is or how happy you are to be left in your letter.
Burning bridges is pointless if you've already decided to go on. Don't grumble; keep it straightforward, and stick to the facts. Since you might want the employer to serve as a reference, it would benefit if you left on a positive note.