Ever wondered what questions to expect when you are on an interview? What questions might be asked to you about Excel spreadsheets? And how can you best answer these questions from the hiring manager?
Do you want to get the best job in the country? Excelling at Excel skills will undoubtedly help. It is one of the essential skills for any job applicant to possess.
This post reveals and lists the top 23 basics Excel interview questions anyone should know.
Before diving into the MS Excel interview questions, let's have an overview!
Microsoft Excel is a program used to create a table that will ultimately allow you to fill in data necessary for your calculations. It's a commercial program and the very first spreadsheet application developed by Microsoft. The software was introduced in early 1985. Aside from being a good office suite for editing tasks, the software has been developed to fit a wide range of excel templates and MS word templates.
MS Excel Interview Questions: Top 23 questions and Answers (2021)
Summarize Excel Functions
Excel is a well-known world software utility, which can be used for almost all kinds of purposes.
It is used widely in organizations to conduct various calculations and acts as a data extraction tool, allowing one to obtain all the information required about a specified subject.
Excel is a helpful tool for anyone who works with numbers, especially if you are dealing with financial statements, budgets, accounting information, or any other types of information that require a specific format or data to be entered.
Anyone who has used Microsoft Word will use Excel readily without any previous knowledge about it.
What does "Cells" mean in MS Excel?
A cell is one of the essential elements of any excel workbook. The purpose of a cell is to store a value for your cursor so that you can copy and paste it into another cell without having to retype the value.
In a nutshell, a cell is like a tab in the word processor. You can have as many cells as you want in your worksheet, and they will all be treated as a single unit with the highest precedence.
The first thing you should do when learning how to use excel is to use the (A-Z) cell naming convention. This will make it easier for you to understand each column and row function in your excel workbook.
What is the "Spreadsheet"?
The spreadsheet is mainly used for keeping track of data. It helps to organize information in a way that makes logical sense.
For example, you can use a monthly total for expenses and a column for each item purchased or add the calculations together when you buy something.
This is helpful if you want to quickly calculate the cost of a new item and column to make sure the work was worth it or not.
In some cases, you may be able to copy and paste data into a new cell and change the column's name.
What is the "Cell Address"?
The address of a cell in an Excel sheet is calculated by adding the row number and the column alphabet. Every cell in an MS Excel sheet has a separate cell address.
Can You Change Cells Format in MS Excel?
You can format MS Excel cells, either through the built-in format function or through user-defined functions.
You can use format to change the background color, align it vertically, and change the font size of a cell.
In addition to these basic properties, you can also right-click on a cell and choose " Change Format" from the context menu.
This opens up a window that allows you to choose among various options relating to the formatting of this particular cell.
Is it Available to Add Comments to A Cell?
Yes, you may add notes. To add comments to a cell, select it, right-click on it, and then choose New Comment from the menu. These comments are visible to anybody who has access to the Excel document.
Comments are used for a variety of reasons:
• To describe the cell function
• To make a cell formula more clear
What is Ribbon, and Where does it appear?
The Ribbon is your starting point in creating a basic workbook. It's located on the top of the excel window.
It allows you to quickly access critical components of your workbook such as Highlight, Cells, Charts, Graphics, and so on.
As you develop your needs for the workbook, you can create additional components in the Ribbon such as functions, checkboxes, link menus, etc.
This provides an efficient way to access elements of your work in a more organized manner.
How to Freeze Panes in Excel?
To view the columns and rows you want to freeze, right-click on them within the spreadsheet and choose Show Cells.
Then, in the Cells pane, choose Freeze Rows and Columns from the Options menu.
How to Add a Note to A Cell?
To add a Note, right-click on the cell and select it from the dropdown menu. Then choose New Note and enter whatever Note you like.
If you want to erase the Note, repeat the process and select the Delete Note option.
With a red triangle in the upper right corner of the cell, the Notes show.
How Can You Protect Workbooks in Excel?
You can protect workbooks in Excel by enabling password protection for the relevant worksheet.
Excel will prompt you for the password when you attempt to open the worksheet. If you enable password protection in Excel for a worksheet containing data, multiple users cannot edit or add data to the worksheet without first obtaining the appropriate access keys.
A single password can protect up to 128 worksheets. Anyone trying to edit or add data to a protected sheet will receive an error message unless they provide the correct access key.
You can also prevent adding, removing, hiding, or unhiding sheets and disable changing window sizes or positions.
How Do You Make Excel Dropdown Lists?
To create dropdown lists, follow the instructions below:
• Select the Data tab on the Ribbon.
• From the Data Tools Community, select Data Validation.
• To navigate, go to Setup>Allow>List.
• Select the source list's array.
What Are the Pivot Tables, and What are their Functions?
Pivot tables are statistical tables that contain extensive data tables. The summary can be based on any field, such as revenue, averages, or numbers, described in the pivot table effectively and logically.
To create a pivot table, data should be segregated from other data on the sheet. Some of the characteristics of Excel Pivot Tables are as follows:
• Allow for the display of specific data for Analysis.
• Different viewing angles are available.
• Allow you to focus on the most crucial facts.
• The comparison of data is quite realistic.
• In pivot tables, many trends, links, data trends, and so on can be identified.
• You should start collecting data right away.
• Reports are accurate.
• Pivot charts are served on a first-come, first-served basis.
Pivot Tables: How Do You Make Them?
To create a pivot table, you must first prepare the data in a tabular format. Keep the following points in mind when you design your data:
• Divide the information into columns and rows.
• The first row of each column should have a single heading.
• Only one data form should be included in each column.
• Only Rows must have data for a single recording.
• There should be no empty rows.
• It's not a good idea to have all of your columns be empty.
In MS Excel, What Are Pivot Charts?
MS Excel charts are tools for presenting data in a variety of ways. Bar, Pie, Field, Line, Doughnut, and more diagrams are examples.
Is It Possible to Create a Pivot Table with Tables from Different Worksheets?
If the two sheets are from the same workbook, you might also create a pivot table for the table from different sheets.
Can The Details of the Results Displayed in Pivot Tables Be Seen?
Yes, the pivot tables in Excel can provide a thorough perspective of the results. To see the result, double-click the value, and a new sheet with a new table will appear, detailing the elements that contributed to this specific conclusion.
Define VLookup in Simple Terms!
VLOOKUP is a beneficial function in Excel. It allows us to seek out a particular number in a large number of cells without having to copy/paste the entire column.
That can be very handy if we need to locate a specific value in a lot of rows; for example, if we are trying to find out the value of a credit card number (where there might be hundreds or even thousands of entries), then it might be worthwhile to search through thousands of values one by one in Excel, but instead of attempting to look for the value one by one, use this formula to find results in a single click.
How Does VLOOKUP Function Work?
The VLOOKUP function in Excel 2003 and later searches for the value of a specified cell using a formula.
This formula uses the lookup table located at the end of the current row to list possible values. If a cell in the lookup table is equal to the value you're trying to find, then you've found the correct number.
If there are multiple matches for the same value (because there could be multiple rows in the lookup table), VLOOKUP returns the first match in the list.
The VLOOKUP function updates this list as new values are inputted into the formula.
What Does a 'WHAT IF' Analysis Mean?
What if Analysis is a technique for changing one or more cellular formulas to observe how it affects the worksheet output. For Analysis, Excel has three types of What if methods:
Scenarios and data tables: Scenarios and data tables are a set of inputs for future outcomes. Scenarios can use a lot of variables, but the maximum input values are 32.
In contrast to Scenarios and Data Tables, Goal Seek takes outputs and determines prospective inputs.
Data Tables: Data tables work with only one or two variables, but they can accept a wide range of values for all of them.
What's The Difference Between Formulas and Functions in Excel?
Formulae are defined by the user, who utilizes some results to quantify them; formulas can be primary or complex and can include numbers, functions, names, and other elements.
On the other hand, a Function is a built-in piece of code used in specific tasks. Excel includes various built-in functions such as SUM, PRODUCT, IF, SUMIF, COUNT, etc.
What Exactly is an Excel Macro?
Understanding and creating macros may be necessary for persons who use Excel constantly and repeatedly. Demonstrate that you understand the function of macros to answer this question.
Macros enable users to automate simple, repetitive operations and instructions. Macros can be written ahead of time or recorded and played later.
In Excel, Identify the Two Macro Languages.
This type of direct interview question necessitates a natural response that demonstrates your understanding of an advanced technical component of Excel: macro languages.
VBA is the most widely used Macro language in Excel today. Earlier versions of Excel, on the other hand, utilized XLM.
What is Excel Charts, and How Do You Utilize Them?
Charts can be helpful in Excel for a variety of reasons. For starters, they present crucial information in an easy-to-understand format.
They also give those reading charts helpful information about the data and the relationships within a subset of the data.
As a result, it may be necessary to demonstrate that you understand how to use charts.
Charts are graphical representations of data in Excel. They display data insights such as relationships and trends in an easy-to-use and understand format.
Now, you're almost ready to answer all Excel interview questions and get your dream job.
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